Background
The nomination form should be used to nominate items to the New Zealand Memory of the World Register.
Nominations should be written in clear concise language and lengthy submissions are not required.
The form can be completed in English or te reo Māori.
Supplementary data may be attached.
Completed nomination forms (as Word files) should be sent to enquiries@unescomow.nz as an attachment. Image files should be sent as separate attachments with captions provided in the nomination form.
The nomination form and any accompanying material will not be returned and will become the property of the New Zealand Memory of the World Committee.
Keep a copy of your application form for your records in case we need to contact you.
Process
Each member of the Assessment Sub-Committee is supplied with copies of all nominations for assessment against the criteria. Expert opinion is sought where necessary from those who are familiar with the subject matter of specific nominations. These opinions and assessments are then compared and discussed at a meeting of the Sub-Committee, which recommends to the New Zealand Memory of the World Committee the nominations to be inscribed on the New Zealand Memory of the World Register.
The final decision to inscribe nominated documentary heritage rests with the full New Zealand Memory of the World Committee.
Open-ended collections and format changes
The International Advisory Committee of the UNESCO Memory of the World Programme, meeting in Vienna in 1999, made the following ruling on open-ended collections and format change for audiovisual, and by implication, digital records:
“There cannot be ‘open-ended’ nominations: all proposals must relate to fixed and finite documents or groups of documents. Once added to the Register, the document group cannot be varied or redefined over time.”
Joint Collections
Collections which are owned or in the custody of more than one person or institution must be brought together with the permission of all owners and custodians of the items. Part collections will not be accepted for inscription on the New Zealand Memory of the World Register.
Conclusion
The New Zealand Memory of the World Committee will follow a robust process to ensure that the most significant documentary heritage is put on the New Zealand Memory of the World Register. New Zealand will draw on the Australian experience to ensure that the
process of assessment is transparent and as ‘user-friendly’ as possible. The criteria are consistent with those published by UNESCO and may be adapted over time to take account of the New Zealand environment.
Removal from New Zealand Register
Documentary heritage may be removed from the register in cases where it has deteriorated, or its integrity has been compromised, to the extent that it no longer meets the criteria on which its inscription was based.
Removal may also be justified if new information causes a reassessment of the registration and demonstrates its non-eligibility.
Advice from Experts
The New Zealand Memory of the World Committee reserves the right to consult with experts on any nominations to the Memory of the World register.
Privacy
As part of the nomination process, the Memory of the World committee needs to gather information about the nominator, the nominating organisation and the independent experts who offer testimony.
We consider the email address and contact information of the nominator, and the email address and contact information of the independent experts to be private. This information will be kept strictly confidential within the New Zealand Memory of the World committee.
When a nomination is successful, and an item inscribed on the New Zealand Register, the completed nomination form will be published online as part of the Register. Individuals’ names and the names of institutions will be published. The personal contact details of both the nominator and independent experts will be removed and will not be published.
If you have questions concerning our privacy practices at any stage of the nomination process, feel free to contact us.
